Email Fetcher Personal Assistant

Delivery period: within 14 days

The AI Email Fetch & Summary Automation intelligently retrieves your latest Gmail messages, analyzes them using OpenAI, and creates clear, concise summaries — saving you hours of inbox time.

Instead of reading every email manually, this automation gives you a daily or real-time summary of your most important messages, highlighting key points, senders, and actions required.

It can be triggered manually or by other workflows (e.g., calendar summaries, task planners, etc.).

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Core Features

• 📬 Auto Fetch Emails: Connects to Gmail and pulls emails automatically.

• 🧠 AI-Powered Summaries: OpenAI interprets each message — extracting main ideas, sender context, and tone.

• 🔗 Workflow Integration: Designed to be triggered by another workflow (e.g., “Summarize Inbox at 9 AM”).

• 🕵️ Smart Filtering: Retrieve emails by label, date, sender, or keyword.

• 📊 Aggregated Output: Combine multiple summaries into one clean report.

• ✏️ Editable Summary: Option to refine or format results before delivery.

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Workflow Overview

⚙️ 1️⃣ When Executed by Another Workflow

• This workflow runs automatically when triggered by another automation (like a “Morning Routine” workflow).

🧠 2️⃣ OpenAI (Message Model)

• Determines which emails to fetch (e.g., “Today’s unread emails” or “Priority messages”).

• Generates a structured prompt for Gmail search.

📩 3️⃣ Gmail (getAll: message)

• Retrieves all Gmail messages based on filters (labels, date range, unread, etc.).

🧾 4️⃣ Second OpenAI Node

• Analyzes and summarizes each fetched message — identifying subjects, senders, and key details.

📊 5️⃣ Aggregate

• Collects all individual email summaries into one comprehensive report.

✏️ 6️⃣ Edit Fields

• Formats and cleans up the output — ready for export, message delivery, or dashboard display.

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Example Outputs

• “You received 12 new emails today. 3 are client follow-ups, 5 are newsletters, and 4 need urgent attention.”

• “Important message from John: Please finalize the proposal before Friday.”

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Example Use Cases

• 🧠 Morning Email Digest: Summarize new messages daily at 8 AM.

• 📩 Project-Specific Updates: Fetch and summarize emails from a specific sender or subject.

• 💬 Slack or Notion Notifications: Send summaries directly to Slack or log them in Notion.

• 🕒 Weekly Inbox Review: Aggregate all week’s key messages in one report.

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Benefits

• ⏰ Saves 1–2 hours of daily inbox management.

• 🗣️ Turns messy inbox data into clean summaries.

• 💼 Great for founders, executives, and teams handling large email volumes.

• 🔗 Integrates seamlessly with calendar and task workflows.