Calendar Setter Personal Assistant

Delivery period: within 14 days

The AI Calendar Scheduler is a smart automation workflow that reads, understands, and converts text-based inputs — like meeting notes, reminders, or daily plans — into structured Google Calendar events automatically using OpenAI + n8n.

Simply describe your schedule in plain English (e.g., “Team sync at 10 AM tomorrow, client call Friday at 4 PM”), and the system automatically detects event details and adds them to your calendar — no manual entry required.

Core Features

• 🧠 AI-Powered Scheduling: Uses OpenAI to parse and interpret your natural-language inputs into date, time, and event format.

• 📅 Google Calendar Integration: Automatically creates events with title, description, time zone, and location.

• 🕹️ Flexible Triggering: Start manually or integrate with voice assistants, forms, or chatbots.

• ✏️ Event Editing: Modify details like duration, reminders, or attendees before final save.

• 📩 Real-Time Sync: Instantly updates your connected Google Calendar account.

Workflow Overview

⚙️ 1️⃣ Trigger Workflow

• Activated manually or via other automations (email, form, or Telegram bot).

🧠 2️⃣ Natural Language Interpretation

• OpenAI Message Model extracts and structures event details from your input text:

  • Event title

  • Date and time

  • Location or link

  • Participants

🗓️ 3️⃣ Create Calendar Event

• Passes the AI output directly into Google Calendar API.

• Automatically creates and confirms new events in your chosen calendar.

✏️ 4️⃣ Edit & Finalize

• The Edit Fields node allows last-minute refinement — add reminders, change titles, or reformat notes.

Example Use Cases

• 💼 Schedule client calls directly from chat or form input.

• 🧩 Convert meeting notes into instant calendar entries.

• 🧠 Auto-create events from AI summaries or task lists.

• 💬 Integrate with Telegram, Slack, or WhatsApp for natural chat scheduling.

Benefits

• ⏱️ Save 5–10 minutes per event on manual entry.

• 📅 Never miss an appointment again.

• 🧠 Intuitive — no need for strict commands, just plain English.

• 🤝 Perfect for assistants, teams, and freelancers.