Email Sender Personal Assistant

Delivery period: within 14 days

The AI Email Writer & Sender Automation combines OpenAI’s intelligence with Gmail automation to craft and send professional, personalized emails — all automatically.

This workflow is perfect for anyone who wants to save time writing outreach, follow-ups, or response emails. It takes in simple input data (like recipient name, context, or purpose) and automatically generates an optimized email draft — then sends it via Gmail instantly.

It can be triggered manually or executed by another workflow (for example, from a “Task Completion” or “CRM Update” workflow).

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Core Features

• ✍️ AI Email Drafting: Uses OpenAI to generate complete, well-written emails.

• 📧 Auto Send via Gmail: Sends messages directly from your Gmail account.

• 🔄 Trigger by Other Workflows: Seamlessly integrates with “Get Email” or “Summarize Data” workflows.

• 🎯 Dynamic Personalization: Inserts custom names, topics, and goals into the email.

• 📑 Editable Before Send: Option to review or adjust the message before final sending.

• 🧠 Tone Control: Choose from friendly, professional, or persuasive writing styles.

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Workflow Overview

⚙️ 1️⃣ When Executed by Another Workflow

• Triggered automatically by another automation (e.g., “Respond to new client inquiries”).

🧠 2️⃣ OpenAI (Message Model)

• Generates email body text from structured input (e.g., recipient, subject, purpose).

• Can create cold outreach, replies, reminders, or marketing follow-ups.

📤 3️⃣ Gmail (send: message)

• Sends the AI-generated message via your connected Gmail account.

• Supports attachments, CC/BCC, and HTML formatting.

✏️ 4️⃣ Edit Fields

• Allows final content modifications, formatting, or logging before dispatch.

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Example Outputs

Prompt: “Send a thank-you email to Sarah for the project meeting.”
Output:

Subject: Great Meeting Today

Hi Sarah,

Thanks again for today’s discussion — I really enjoyed our deep dive into the project. I’ll prepare a summary document by Friday and send it over.

Best,
[Your Name]

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Example Use Cases

• 💼 Client Follow-Ups: Auto-send thank-you or feedback emails after meetings.

• 🚀 Marketing Outreach: Send personalized cold emails at scale.

• 🧾 Internal Alerts: Notify team members when workflows complete.

• 🔁 CRM Integration: Trigger email sequences from lead status changes.

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Benefits

• ⏰ Saves hours of manual typing and context switching.

• 💬 Ensures professional tone and structure every time.

• 🧠 Smart adaptation based on purpose and recipient.

• 🔗 Integrates easily with task, CRM, or data workflows.